Glossary
Definitions for terms used throughout GigOrganizer.
A
Assume Paid
Marking a payment as received in GigOrganizer. This is for tracking only and does not process any actual payment.
C
Client Portal
A secure web page where clients can view contract details, sign documents, update event preferences, and make card payments. No GigOrganizer account required — access via a unique link sent by email.
Learn moreContact
A person saved in your address book. Contacts can be imported from CSV or vCard files and promoted to team members when added to gigs.
Learn moreContract Defaults
Per-event-type settings that pre-fill new contracts with your preferred terms — travel fee, meal buyout, cancellation policy, and more. Configured in Dashboard Settings.
Learn moreCorrection Fee
A $1 charge applied when re-sending a contract for e-signature after exhausting the two free sends (original send plus one free correction). Triggered when a client has signed or declined and you edit and resend.
Learn moreCustom Line Item
A user-added entry on invoices for charges beyond the standard deposit and balance — equipment rental, parking, tips, etc. Pro feature.
Learn moreD
Demand Calendar
A forecasting tool that scores future dates by expected booking demand based on holidays, seasonality, cultural events, and day of week.
Learn moreF
Filing Credit
A single-use credit for filing one 1099 tax form with the IRS. Filing Credits can be purchased directly or converted from GigPacks.
Learn moreG
GigPack
A single-use credit for sending a contract for e-signature. Purchased GigPacks never expire. Pro subscribers receive a monthly or annual GigPack allowance.
Learn moreI
ICS
iCalendar file format (.ics) used for calendar events. GigOrganizer generates ICS files for gig scheduling and team member invitations.
Learn moreInquiry Form
A public-facing branded form that potential clients can use to submit booking requests. Leads appear in the Lead Inbox.
Learn moreL
Lead
A booking inquiry submitted through an inquiry form. Managed in the Lead Inbox on the dashboard.
Learn moreM
Meal Buyout
A cash payment to performers in lieu of providing a meal at the venue. Configurable per event type and displayed on financial documents.
Learn moreO
Organizer Digest
A periodic summary email sent to organizers with upcoming gigs needing attention, follow-up suggestions, and status updates. Frequency is configurable (daily, every 3 days, weekly, or off).
Learn moreP
Prep Task
A checklist item for gig preparation — things to do before the event. Tracked per gig with due dates.
Learn morePro Allowance
The GigPacks included with a Pro subscription. Monthly plans get 15/month (cap 30). Annual plans get unlimited contracts.
Learn morePromotion
The process of converting a contact into a team member. Happens automatically when you select a contact for a gig.
Learn morePurchased GigPacks
GigPacks bought separately (not from a subscription). They never expire and are used after Pro Allowance GigPacks.
Learn moreR
Review Request
A post-gig email sent to clients requesting feedback on the performance. Available after the gig is complete and fully paid.
Learn moreS
Staged Signing
The e-signature flow where the client signs first and the performer signs second. The performer's signing is deferred until the client completes.
Learn moreStripe Connect
Payment integration that lets clients pay by credit or debit card through the client portal. Payments deposit directly to the performer's bank account. Pro feature.
Learn moreT
TENTATIVE
An ICS calendar status indicating a date hold. Team members in Stage 1 (availability confirmed) have TENTATIVE calendar events.
Learn moreTotal Override
Manually setting a team member's yearly payment total for 1099 purposes, overriding the sum of tracked individual payments.
Learn moreTravel Fee
A mileage-based or flat fee for travel to the venue. Configurable per event type and displayed on financial documents.
Learn moreTwo-Stage Confirmation
The process for confirming team members: Stage 1 confirms availability (calendar hold), Stage 2 confirms final commitment.
Learn moreV
vCard
A standard file format (.vcf) for sharing contact information. GigOrganizer supports importing vCard v3.0 and v4.0 files.
Learn moreVoid
Canceling a contract or 1099 filing. Voided contracts invalidate all pending signatures. Voided 1099s file a $0 correction with the IRS.
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