The Gigs Inbox gives you an email-inbox-style view of all your gigs with smart follow-up suggestions.
Accessing the Inbox
Navigate to Gigs or click "Gigs" in the sidebar.
Layout
- Left panel — Gig list with status indicators
- Right panel — Detail view for the selected gig
- Footer — Financial summary showing total paid and total due
Filter Tabs
| Tab | Shows |
|---|---|
| Upcoming | Future gigs |
| Needs Action | Gigs with a suggested follow-up |
| Past | Completed gigs |
| All | Everything |
Follow-Up Engine
Click to open interactive diagram
The inbox automatically suggests the most important next action for each gig. Priority numbers determine which follow-up shows when multiple apply — the highest priority (lowest number) wins:
| Priority | Follow-Up | When It Appears |
|---|---|---|
| 1 | Send for Signing | Contract not yet sent |
| 2 | Urgent: Get Signatures! | Unsigned, gig is 1 day away or less |
| 3 | Deposit unpaid/due/overdue & Contract unsigned. Follow up | Contextual — wording tracks deposit due date |
| 3 | Sign Your Contract! | You haven't signed but your client has |
| 4 | Confirm Team Now! | Unconfirmed team, gig 1 day away or less |
| 5 | Confirm Team | Unconfirmed team (suppressed when Rule 11 is more specific) |
| 7 | Were You Paid? / Gig passed — collect balance! | Past gig, balance unpaid (multi-stage) |
| 8 | Send Review Request | 1-59 days past, fully paid, no review sent |
| 9 | Collect Client Details | Missing event details within event-type threshold |
| 10 | Complete Prep Tasks | Incomplete prep tasks approaching due dates |
| 11 | Invite / Remind / Confirm / Fill Slots | Smart team badges based on member states |
| 13 | Check mailed Nd ago — did it arrive? | Client mailed a check, prompt after postal delay |
Detail Panel
Click a gig to see:
- Event details, client email, team member list with pay
- Per-signer signature status
- Deposit/balance breakdown with due dates
- Action buttons: "Open Gig Dashboard" and "View Contract"
Common Questions
What does "Needs Action" mean?
Gigs that have a follow-up suggestion from the priority list above.
Can I dismiss a follow-up?
Follow-ups are automatic. Completing the suggested action removes them.