Connect your Google Calendar to automatically sync gigs and get notified when events are edited externally.
Connecting Google Calendar
- Go to Dashboard > Settings > Preferences
- Click "Connect Google Calendar" and sign in with your Google account
- Authorize GigOrganizer to manage calendar events
- Your existing gigs are pushed to Google Calendar automatically
What Syncs
Each gig creates a Google Calendar event with:
- Title — Booking status, performer name, client name, and event type
- Date/Time — Adjusted for your arrival lead time, using the contract's timezone
- Location — Venue name and address
- Description — Fee, payment info, and musician roster
Events are created as confirmed (signed contracts), tentative (pending/hold), or cancelled (voided contracts).
Two-Way Sync
Changes flow in both directions:
- GigOrganizer → Google Calendar — When you update a contract (time, venue, fee, team), the Google Calendar event updates automatically
- Google Calendar → GigOrganizer — When someone edits the event in Google Calendar, you receive an email notification
Change Notifications
When a gig event is edited in Google Calendar, you'll receive an email alerting you to the change. GigOrganizer detects five types of changes:
| Change | Example |
|---|---|
| Time changed | Start or end time moved |
| Location changed | Venue address updated |
| Title changed | Event summary modified |
| Description changed | Notes or details edited |
| Event deleted | Event removed from calendar |
One-Click Actions
Each notification email includes action buttons so you can respond immediately:
- Revert to Original — Push the contract data back to Google Calendar, overwriting the external edit
- Re-sync to Calendar — Recreate a deleted event in Google Calendar
- Save as Notes — Save description edits as performance notes on the contract
- Edit in GigOrganizer — Open the gig dashboard to make changes in the app
Disconnect and Reconnect
From Settings > Preferences you can:
- View your connected Google account email
- See the connection status and last sync time
- Disconnect your account — revokes access and stops syncing
- Reconnect anytime to resume sync
Common Questions
What happens if I edit an event in Google Calendar?
You'll receive an email notification with options to revert the change, save it, or edit the gig in GigOrganizer.
Can I choose which Google Calendar to use?
Events sync to your primary Google Calendar.
Is this Pro-only?
Yes, Google Calendar sync requires a Pro subscription.
How often does it sync?
Changes from GigOrganizer push to Google Calendar immediately. Changes in Google Calendar are detected via webhooks (near-instant) with a backup sync every 6 hours.
What if I revoke access in my Google account settings?
GigOrganizer will detect the revoked token and mark your connection as disconnected. You can reconnect anytime from Preferences.